MeetingManagement
Meeting management in internal communication; fast and accurate management of the organization's processes and activities depends on the effectiveness of the organization's internal communication. One of the most important tools of internal communication is meetings. Meetings should be held within the determined system and discipline. Meeting outputs should be seen as "corporate information", recorded and monitored.
With AltaSoft's Meeting Management module, you can easily organize all kinds of meetings (routine or non-routine) within the organization. You can effectively and efficiently manage the planning, execution, decisions and follow-up of meetings.
- You can define routine or non-routine meetings.
- You can set meeting agendas, participants and periods.
- Define and manage meeting rooms.
- You can set meeting rules.
- For each meeting;
- you can make automatic reminders to participants for upcoming meetings.
- you can save meeting decisions.
- You can open actions for each decision, you can determine the responsible persons and deadlines for the opened actions.
- you can create meeting minutes.
- track meeting decisions and actions.
- you can automatically forward the decisions and actions taken to the relevant people.
- You can compare planned and actual agendas, participants and dates.
- You can integrate with Zoom online platform.
- You can integrate with Microsoft Outlook.
- You can monitor the time and costs spent for meetings.
- You can schedule secret meetings.
- You can make action reminders.
- You can notify users via e-mail and/or SMS when necessary.
- Users can track their pending work.
- You can create various reports (Meeting minutes, Action follow-up list, Number of Meetings, Number of Participants, etc.).
- COMING SOON: Integration with online Meeting Platforms such as Zoom/Microsoft Teams.
With the meeting module, meetings held in the organization can be managed systematically.
Meetings held continuously can be defined as routine meetings. When planning a meeting, the location, time, duration, meeting subject and agenda information are defined in the system. A meeting chairperson is selected to manage the meeting within the scope of the agenda and a rapporteur is selected to write the meeting details in the system and the meeting is planned by selecting the meeting participants. After the meeting is recorded, participants are notified about the meeting. When scheduling the meeting, participants are asked for approval based on their availability and a decision to start or postpone the meeting can be made based on the participants' responses, or the meeting can be recorded directly. During the meeting, the rapporteur can enter or update the agenda and decisions according to what was discussed in the meeting from the relevant screen. As soon as the decision is added, the responsible person is notified, and the responsible person can add notes about the decision. During the meeting, in case of a possible break or postponement, the rapporteur can update the date and the meeting participants are informed.
With the meeting management module, all scheduled, actual and completed meetings can be accessed and their contents, decisions taken, and the results of the decisions can be analyzed.
The announcement option is another feature of the meeting module. Internal announcements can be made through AltaSoft and these announcements can be shared with the desired users. A file can also be added to the announcement, the content of which is written, and the date range is determined. These announcements are displayed on the users' home screen within the specified announcement date range. The announcement option is designed to increase the internal communication of the organization. If you are ready to make the management and follow-up of your meetings web-based and systematized, please contact us...
You can define routine or non-routine meetings.You can set meeting agendas, participants and periods.Define and manage meeting rooms.You can set meeting rules.For each meeting;you can make automatic reminders to participants for upcoming meetings.you can save meeting decisions.You can open actions for each decision, you can determine the responsible persons and deadlines for the opened actions.you can create meeting minutes.track meeting decisions and actions.you can automatically forward the decisions and actions taken to the relevant people.You can compare planned and actual agendas, participants and dates.You can integrate with Zoom online platform.You can integrate with Microsoft Outlook.You can monitor the time and costs spent for meetings.You can schedule secret meetings.You can make action reminders.You can notify users via e-mail and/or SMS when necessary.Users can track their pending work.You can create various reports (Meeting minutes, Action follow-up list, Number of Meetings, Number of Participants, etc.).COMING SOON: Integration with online Meeting Platforms such as Zoom/Microsoft Teams.
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