DocumentManagement
Organizations manage their documents created in management systems more effectively and speed up communication by using document management software. Organizations ensure the continuity of their products or services that meet customer expectations with documented information. Documented information is alive and constantly changing. Keeping documented information up-to-date, maintaining its integrity and providing access to it is a very serious and labor-intensive task.
AltaSoft's document management software module offers practical solutions for the preparation, approval, distribution, use, revision and cancellation of all kinds of documents needed in the management of your organization and its processes. It saves time and money by eliminating document printing, signing, photocopying and document archiving activities.
- Organization-specific document structure,
- Flexible folder structure,
- Documents on system, process, department basis,
- Quick and effective management of new document, revision and cancellation requests,
- Folder-based Request Manager,
- Detailed document request history,
- List of documents in effect,
- Document search,
- Automatic/manual document coding,
- Uploading documents in any format,
- List of records,
- Folder of records,
- List of read documents,
- Document linking,
- Privacy level determination,
- Periodic document review,
- Document templates,
- Restricting the number of views/downloads,
- Separation authorization on system basis (optional),
- Request Opinions,
- User-based restriction (viewing and downloading),
- Notification by e-mail,
- Notification by SMS (optional),
- Appearing in the user’s pending tasks
- Reports (User performance report, System performance report, Process/Department performance report)
Each organization has its own unique document structure. This module of AltaSoft software is designed to adapt to the structures of all organizations
When adding documents to the software, authorizations are made according to users and only authorized users can access the relevant document.
When users search for the relevant document, if authorized, they can preview the document and/or download the document to their own computer (as PDF).
Users can access the information and history of the desired document, and if the document has been revised, old revisions can be accessed within their authorization.
If the documents are linked with each other, the related documents can be viewed and the pages of the documents can be accessed with a shortcut if desired.
All activities related to new document requests, revision requests and cancellation requests (review, consultation, approval, publication) are carried out through the software.
All activities related to new document requests, revision requests and cancellation requests (review, consultation, approval, publication) are carried out through the software.
The list of documents in force is created automatically by AltaSoft. As documents are added or revised, the list is automatically updated and an Excel of the list can be downloaded
Organization-specific document structure,Flexible folder structure,Documents on system, process, department basis,Quick and effective management of new document, revision and cancellation requests,Folder-based Request Manager,Detailed document request history,List of documents in effect,Document search,Automatic/manual document coding,Uploading documents in any format,List of records,Folder of records,List of read documents,Document linking,Privacy level determination,Periodic document review,Document templates,Restricting the number of views/downloads,Separation authorization on system basis (optional),Request Opinions,User-based restriction (viewing and downloading),Notification by e-mail,Notification by SMS (optional),Appearing in the user’s pending tasksReports (User performance report, System performance report, Process/Department performance report)
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