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This is the window used by the requester to initiate a new document request by writing the name and reason for the new document and uploading the file. By starting the new document request, an alert email is sent to the management representative.

You can request document revision in two ways.

-You can select the document you want to request a revision for on the page opened by clicking Main Menu > Document Management > Document Revision Request.

-At the bottom of the document viewing page where you will make the revision request, you can access the screen above by clicking the 'Submit Revision Request' button.

After writing the reason for the revision, you can initiate the document revision request by optionally uploading the file. Upon completion of the Document Revision request, an alert email is sent to the management representative.

The document revision request is visible in the 'Pending Actions' section on the homepage. By clicking on 'Review', we access this window. This window is where the Management Representative first evaluates the incoming request and decides whether it should proceed with the process. The Management Representative can either accept the incoming request or reject it, providing the necessary explanation to the requester.

Now, the request evaluated and approved in this window can be sent for review by the management representative;
– Can be sent for review. (Multiple persons)
– Can be sent for approval.
If the Management Representative wants to send it for review, they make the selection of the person(s) they want to send it to and send it for review by writing the review note. The process does not continue until the requested individuals enter their reviews into the software. However, the management representative can cancel the review requests and send the document for approval by clicking the "Skip Those Who Haven't Reviewed" button that appears at the end of this page.
You can track the review history from the "Review History" tab at the top of the page.

When a Management Representative requests a meeting regarding a document request, an automatic email is sent to the person requested for the meeting. On the homepage, under the "Pending Tasks" tab, you can access "Documents awaiting your review." The person requested for the meeting saves their notes and comments, and an automatic email is sent to the Management Representative indicating that the review notes have been generated.

The Management Representative Document Control Procedure states that the Approval Viewer is the window seen by the Approver upon submission for approval.

On the Approver's Homepage, you can access the section "Documents Awaiting Your Approval" under "Pending Documents."

The approver document;

When sending the document for review, it operates like a "Get Feedback" procedure. Comments regarding the document are obtained from the reviewer.

If the request is approved, the process proceeds to the next stage.

If the request is rejected, the process returns to the "New Document Request Pre-assessment (4.2.)" screen. The Management Representative writes the reason for rejection and sends it as an automatic email to the person who submitted the new document request. The new document request is considered rejected. If the Management Representative wishes, they can reconsider the request.

If changes are requested in the document, the process returns to the "Processing New Document Request (4.3.)" screen, where it undergoes the same procedures again.

The note written by the Approver is visible in the subsequent processes.

This is the final page of the new document request process. On this page, the document details are generated and put into effect. The document;

The information is entered/edited.

At this stage, if the management representative does not change the status, an automated notification email is sent to the recipients of the distribution by the software.
The software automatically generates a Document Code based on the Document Type and its relevant process. When generating the document code, please first select the Document Type and then select the process. If you make these selections sequentially, the software will display the automatic code on the screen.
At this stage, the previously uploaded document is put into effect by the user who requested it or the management representative. If desired, you can change the document to be put into effect.

The request evaluated and deemed positive by the customer service representative assigned to handle it in this window;
- Can be forwarded for review (Multiple recipients)
- Can be sent to the preparer
- Can be sent to the approver
If the management representative wishes to send it for review, they select the person/people they want to send it to and send it for review with their comments. The process does not continue until the requested individuals enter their opinions in the software. However, the management representative can cancel the review requests by using the "Skip non-responders" button that appears at the end of this page and send the document to the approver.
You can track the review history from the "Review History" tab at the top of the page.
If the management representative wants to send it to the preparer, they select the person they want to send it to and send it to the preparer. The process does not continue until the preparer enters the prepared file into the software.
The management representative can directly send the request to the approver without sending it for review or to the preparer.

When the management representative requests a review for the document, an automatic email is sent to the person whose opinion is requested. You can access this page from the "Pending Tasks" tab under "Documents awaiting your opinion" on the homepage. The person whose opinion is requested saves their note with a comment and an automatic email is sent to the management representative to notify them that the review note has been created.